Corporate Affairs & ROC Compliance

We provide end-to-end support for maintaining statutory compliance under the Companies Act and allied laws. Our services include company secretarial support, drafting and filing of resolutions, annual return filing, Director KYC, and managing communication with the Registrar of Companies (ROC). We help ensure timely adherence to legal requirements, reducing the risk of penalties and improving corporate governance standards.

Company Incorporation Services

Starting a business requires more than just an idea—it needs a strong legal foundation. At Rejith & Maju Chartered Accountants (RAMCA), we offer comprehensive, end-to-end company incorporation services to help entrepreneurs, startups, and established businesses seamlessly register and launch operations in India.

Auditing & Assurance
Choosing the Right Legal Structure

We guide you in selecting the ideal business structure based on your goals, liability preferences, funding needs, and tax implications. Structures include:

  • Private and Public Limited Companies
  • Limited Liability Partnership (LLP)
  • One Person Company (OPC)
  • Partnership Firm
  • Section 8 Company (Non-Profit)
Digital Signature Certificate (DSC) & Director Identification Number (DIN)
We facilitate the application and issuance of:
  • DSC (for digitally signing documents)
  • DIN (mandatory for directors)
Name Approval through RUN/Spice+
We assist in selecting and reserving your company name through the MCA’s RUN or Spice+ portal.
Drafting and Filing Incorporation Documents
Preparation and filing of essential documents such as:
  • Memorandum of Association (MoA)
  • Articles of Association (AoA)
  • INC-32 (SPICe+ Form)
  • INC-9, DIR-2, and other annexures
Registration with Government Authorities
Post incorporation, we handle:
  • PAN & TAN Application
  • GST Registration
  • ESIC & EPFO Registration
  • Professional Tax (where applicable)
Startup India Registration & DPIIT Recognition

Eligible startups can benefit from tax exemptions, IPR support, and funding schemes under Startup India. We assist in applying for DPIIT recognition.

Business Bank Account & Compliance Kickstart
We help you open your current account and initiate necessary compliance steps like:
  • Board Resolutions
  • Appointment of Auditor
  • First Board Meeting Drafting
  • Commencement of Business Certificate
Why Choose Us?
  • Expert handling of all legal and procedural formalities
  • Personalized guidance on structure, taxation, and compliance
  • Seamless coordination with the Ministry of Corporate Affairs (MCA)
  • Timely updates, status tracking, and transparent communication
Useful Government Resources
Speak to Experts


Annual ROC Filings

Annual ROC (Registrar of Companies) filings are a mandatory compliance requirement for all registered companies and LLPs in India. At Rejith & Maju Chartered Accountants (RAMCA)we ensure accurate, timely, and hassle-free filingof all statutory returns and financial documents—keeping your business fully compliant with the Companies Act, 2013 and LLP Act, 2008.

Auditing & Assurance
Preparation of Financial Statements
  • Drafting of Balance Sheet, Profit & Loss Account, Cash Flow Statement, and Notes to Accounts in the prescribed format.
  • Ensuring proper Board Approval and statutory audit is completed before filing.
Filing of Annual Returns (Form MGT-7 / MGT-7A)
  • Filing of MGT-7 for companies and MGT-7A for small companies or OPCs.
  • Includes company details, shareholding pattern, and directorship disclosures.
Filing of Financial Statements (Form AOC-4 / AOC-4 XBRL)
  • Submission of audited financials with Form AOC-4 or AOC-4 XBRL (for companies meeting XBRL applicability criteria).
  • Covers details like financials, audit report, board’s report, and CSR, if applicable.
Filing of LLP Annual Forms (Form 11 & Form 8)
  • Form 11: Annual return of LLPs (due by May 30 each year)
  • Form 8: Statement of Account & Solvency (due by October 30)
Director KYC Compliance (DIR-3 KYC)
  • Annual KYC of all company directors and designated partners.
  • We ensure timely filing to avoid disqualification and penalties.
Timely Alerts & Filing Calendar
  • We maintain a compliance calendar and notify you of all due dates.
  • Avoid late fees, interest, and disqualification by staying ahead.
Why ROC Filing Is Important
  • Legal requirement under Companies Act, 2013 and LLP Act, 2008
  • Non-compliance may lead to:
    • Penalties up to ₹1 lakh or more
    • Director disqualification
    • Striking off of the company
Speak to Experts


Director & Shareholding Changes

In the dynamic corporate landscape, changes in directorship, shareholding,or capital structure are common—but they must be properly documented and reported to the Registrar of Companies (ROC)to ensure regulatory compliance.
At Rejith & Maju Chartered Accountants (RAMCA), we provide end-to-end advisory and documentation services to ensure your company records remain accurate, compliant, and up to date.

Auditing & Assurance
Change in Directors / Key Managerial Personnel (KMP)
We assist in:
  • Appointment or resignation of directors
  • Change in designation (e.g., Executive to Non-Executive)
  • Reappointment or retirement by rotation
  • Filing of related forms such as DIR-12, DIR-11, and board resolutions
Change in Shareholding Pattern
  • Transfer of shares between shareholders
  • Issue of fresh equity or preference shares
  • Allotment of shares to new investors or promoters
  • Updating Register of Members and Share Certificates
  • Filing of Form PAS-3 for return of allotment
Change in Authorised or Paid-Up Capital
We support:
  • Increase in authorised share capital (requires filing SH-7)
  • Allotment of additional paid-up capital
  • Alteration of Memorandum and Articles of Association (MoA & AoA)
Preparation of Statutory Documents
  • Board Resolutions and Shareholder Resolutions
  • Share Transfer Forms (SH-4), Updated Share Register
  • Director consent letters, DIR-2 forms
  • Amendment to MoA/AoA if applicable
ROC Filings & Record Updates

We ensure timely submission of all relevant forms with the ROC to avoid penalties and ensure full legal compliance.

  • DIR-12 – Director changes
  • PAS-3 – Share allotment
  • SH-7 – Capital structure changes
  • MGT-14 – Filing of resolutions, if required
Why It Matters
  • Ensures your company's Master Data on the MCA portal is up to date
  • Maintains transparency and corporate governance
  • Avoids legal issues, penalties, or regulatory scrutiny
  • Required for investor due diligence and future fundraising
Speak to Experts


Secretarial Support & Documentation

Proper corporate governance demands meticulous secretarial practices. At Rejith & Maju Chartered Accountants (RAMCA), we provide end-to-end secretarial support and documentation servicesthat ensure your company complies with all statutory obligations under the Companies Act, 2013and related laws. Whether you're conducting a board meeting, annual general meeting (AGM), or complying with ROC disclosures , we handle the necessary drafting, advisory, and record-keeping—professionally and accurately.

Compliance Audits
Drafting of Resolutions & Notices
We prepare legally compliant documentation for:
  • Board Resolutions (e.g., appointment of directors, capital raise, bank authorizations)
  • Shareholder Resolutions (e.g., change in company name, amendment of MoA/AoA)
  • Meeting Notices & Agendas for board meetings and general meetings
Minutes of Meetings
  • Drafting and recording of Minutes of Board Meetings, AGMs, and EGMs
  • Ensuring minutes are maintained as per Secretarial Standards (SS-1 & SS-2) issued by ICSI
  • Maintenance of proper minute books and approvals tracking
Maintenance of Statutory Registers
We create and regularly update the following as required under the Companies Act:
  • Register of Members (MGT-1)
  • Register of Directors & KMP (MBP-1)
  • Register of Charges (CHG-7)
  • Register of Share Transfers
  • Register of Related Party Transactions
Support for Board & General Meetings
We assist in:
  • Convening meetings in compliance with statutory timelines
  • Sending e-notices to directors/shareholders
  • Ensuring quorum, agenda planning, and attendance registers
  • Filing of resolutions in Form MGT-14 if required
Compliance Reporting & ROC Filings
  • Preparation and filing of applicable ROC forms for resolutions and decisions
  • Tracking deadlines to avoid penalties
  • Advisory on disclosure requirements
Why Proper Secretarial Support is Essential
  • Ensures adherence to corporate governance best practices
  • Avoids penalties for non-maintenance of records
  • Builds transparency for investors, regulators, and auditors
  • Supports due diligence, mergers, funding, and IPO readiness
Speak to Experts